q       Prepare guest list

q       Visit potential venues

q       Reserve space

q       Send deposit, if applicable

q       Plan menu

q       Have thank-you gifts for attendants – along with a personal note to each – ready for luncheon, if you plan to present them.

q       Arrange for decorations for venue or table, if desired

q       Order/purchase/create invitations, call invitees, or compose e-mail invitations

q       Address invitations

q       Send invitations

q       Give final head count to site manager

q       Confirm all details with venue